Save hours during check-in with digital forms

Are you still handling all registrations on paper, like driver’s license checks, damage reports or departure and return forms? You don’t have to anymore. You’re probably thinking, “Wait, why not?” At Great Stay, we’ve built something smart for that.

Say goodbye to printing and piles of paperwork. You can now easily complete your forms through your app or web app. Everything you need is stored in one place, always within reach.

Why digital forms are a game changer

Camper rental is all about speed and efficiency. On busy turnover days, every minute counts. Digital forms help you get that time back.

• Faster check-ins: No more handwritten data entry. Everything is stored digitally.

• Less explaining: Store useful phone numbers, instruction videos and FAQs in the app. Guests can check everything themselves.

• Guests can fill in their own forms: Your renters can complete the form on their own phone. No need to do it all yourself.

• Lower costs: Save on paper, ink and pens.

• Always complete: No missing forms or lost paperwork. Everything is neatly stored in your app.

• Automatic confirmations: Both you and your guest receive a confirmation email right away.

• Fewer errors: No messy handwriting. Required fields ensure nothing is skipped.

Everything in one place

Whether it’s a driver’s license registration, damage report, departure checklist or return form, you can handle it all on your smartphone or tablet. And renters can complete everything themselves on their own device.

Your team can work together seamlessly. While a colleague handles a damage report, the guest can complete the departure form independently. Everything is automatically linked to their reservation.

Built-in signature feature

Clear documentation is essential in camper rentals — for deposits, mileage, and damage. That’s why we added a built-in signature function. Renters can sign directly on your device or their own. Signed forms are automatically stored and linked to the booking. No more disputes or paper archives.

Less verbal explanation

A big part of the handover usually goes to repeating the same instructions. How does the toilet work? Where’s the gas valve? What if something happens on the road? You can store all that info in the app. Add:

• useful phone numbers (like roadside assistance or service lines)

• clear instruction videos

• practical tips and FAQs

Renters can access this information on their own phones whenever they want. You spend less time explaining, and the check-in runs faster and smoother.

How it works

1. Open your phone and start the app.

2. Select the form you need or share the link with the guest.

3. Tap the input field (see arrow).

4. Fill in the required information (or let the guest do it).

5. Have them sign and submit the form.

A practical example

A guest arrives to pick up their camper. Instead of filling in everything yourself, you send them the link. They add their details on their phone while you check the mileage. Then they sign digitally. Seconds later, they receive a confirmation email.

For practical questions, you simply refer them to the information stored in the app. They can watch a video on how the fridge works or where the fuse is. No extra explanation needed.

When they return, you either handle the return form yourself or let them do it. Mileage check, signature, submit. Everything is stored automatically and easy to find.

More time for service and experience

As a rental company, you want your check-ins to run smoothly. By automating admin tasks and repetitive explanations, you free up time for what really matters: giving your guests personal attention, a warm welcome and a relaxed start to their journey.